Corporate Notary Services in Manchester
KG Notary Public provides corporate notary services in Manchester for UK and overseas companies, directors, authorised signatories and business representatives who need documents for use abroad.
We assist with company powers of attorney, board resolutions, foreign bank account documents, overseas subsidiaries, Companies House documents, commercial agreements and other cross-border business matters. We can also arrange a paper apostille and advise whether further embassy or consular legalisation is likely to be required.
Corporate requirements can vary considerably between countries and receiving organisations. Please send us the document, the destination country and any instructions from the overseas lawyer, bank, authority or business partner before booking. We will confirm the likely requirements, documents, fees and timescale.
Important: unless we have told you otherwise, do not sign the document before your notary appointment.
We regularly assist businesses with:
company powers of attorney;
board resolutions, written resolutions and minutes;
documents for opening or operating foreign bank accounts;
certificates of incorporation and Companies House documents;
memorandum and articles of association;
certificates of good standing and company searches;
certificates of incumbency and authorised signatory certificates;
documents for forming or maintaining an overseas subsidiary or branch;
commercial agreements and contracts for use abroad;
tenders, declarations, affidavits and statutory declarations;
intellectual property assignments and licensing documents;
certified copies of company records; and
documents requiring a paper apostille or further consular legalisation.
This list is not exhaustive. If your document is not shown, send us a copy for review.
Corporate documents we commonly notarise
Company powers of attorney
A company power of attorney is often required when a UK company appoints a person to act on its behalf overseas. It may be used for property transactions, litigation, banking, company formation, tax matters, regulatory procedures or dealings with a foreign authority.
Before notarising a company power of attorney, we may need to:
confirm the company’s legal existence and current status;
review its constitutional documents;
establish who is authorised to sign for the company;
check whether a board resolution or other corporate approval is required;
verify the identity, position and authority of the signatory;
check the execution clause and whether the document must be executed as a deed; and
review any instructions supplied by the overseas lawyer, notary, bank or authority.
Please provide the final version of the power of attorney before the appointment. If a foreign lawyer has prepared it, ask them to confirm the required form of execution, whether witnesses are needed and whether an apostille or embassy legalisation is required.
Board resolutions and evidence of authority
The overseas recipient will often require evidence that the person signing has authority to bind the company. Depending on the company’s articles, the document and the receiving country, this may include a board resolution, written resolution, minutes, power of attorney or other formal approval.
We may review the company’s articles, Companies House record and supporting resolutions to establish:
who may sign;
whether more than one signatory is required;
whether the proposed meeting or written decision is valid;
whether the document must be signed as a deed; and
whether the notarial certificate should record the signatory’s office and authority.
A sole director may still be asked to produce a written resolution or other evidence of authority. The exact requirement depends on the company’s constitution, the way the document will be executed and the receiving organisation’s instructions.
Where specialist advice on company law or foreign law is required, you may need to obtain that advice from the appropriate solicitor or overseas lawyer before notarisation.
Foreign bank accounts and overseas business matters
Foreign banks frequently ask for notarised company records and evidence of the identity and authority of directors, beneficial owners or authorised signatories. We can assist with documents required to open or operate a foreign business bank account, complete compliance checks or register an overseas branch or subsidiary.
The bank or overseas adviser may request:
a notarised certificate of incorporation;
memorandum and articles of association;
a company search or certificate of good standing;
a board resolution approving the account or transaction;
an authorised signatory or incumbency certificate;
certified passport and address documents for directors or beneficial owners;
a power of attorney; or
a notarial certificate confirming company details and signing authority.
Please send the bank’s complete checklist or written instructions if available. This helps us prepare the correct notarial certificate and avoid unnecessary delay or repeat work.
What to send before the appointment
For an accurate quote and an efficient appointment, please provide:
The complete document to be notarised, preferably in its final form.
The country in which the document will be used.
Any written instructions from the receiving lawyer, bank, authority or business partner.
The company name and Companies House number, or equivalent overseas registration details.
The certificate of incorporation and current constitutional documents, where relevant.
The proposed signatory’s passport and recent proof of residential address.
Evidence of the signatory’s position and authority, such as a board resolution, minutes or power of attorney.
The required completion date and any known apostille or consular requirements.
Additional documents may be required depending on the company, transaction and destination country. For an overseas company, we may need a recent official registry extract, constitutional documents and an English translation. Verification can take longer where records are not publicly available.
How the corporate notarisation process works
1. Send the documents
Email the document, company details, destination country and overseas instructions to KG Notary Public.
2. We review the requirements
We check the proposed document, company information, signing authority, identification requirements and any apostille or embassy legalisation needed. We then confirm the quote and appointment arrangements.
3. Attend the appointment
The authorised signatory attends with the required original identification and supporting company documents. The notary verifies identity, capacity and authority, witnesses the signature where required and completes the notarial certificate.
4. Apostille and delivery
If required, we can arrange a paper apostille for a document notarised by KG Notary Public and organise secure return delivery. Some destinations may also require embassy or consular legalisation after the apostille.
Urgent corporate notary appointments
Urgent and same-day corporate appointments may be available where we receive the documents and supporting evidence early enough to complete the necessary checks. Availability depends on the complexity of the matter, access to company records and whether advice or confirmation is needed from an overseas recipient.
For urgent work, please send the complete documents, company number, signatory details, destination country and deadline before calling. A same-day notary appointment does not necessarily mean that an apostille can also be obtained on the same day.
Appointments are available at our Spinningfields office. Mobile, evening and weekend appointments may be available by prior arrangement and at an additional charge.
Corporate notarisation: from £150 plus VAT.
Corporate power of attorney: from £200 plus VAT.
Additional corporate documents dealt with at the same appointment: from £80 plus VAT per document.
Complex matters, extensive document review or legal verification: £240 plus VAT per hour.
Evening, weekend or out-of-hours appointment supplement: £55 including VAT.
Mobile appointment travel: £5 per mile for the total journey, including VAT, in addition to the notarial fee.
Fees depend on the number and complexity of the documents, the company checks required, the number of signatories and the destination country’s requirements. We will provide a quote after reviewing the documents and instructions.
Paper apostille, consular legalisation, translation, courier and third-party charges are additional where applicable.
Corporate notary fees
Apostille and embassy legalisation for company documents
A notarised corporate document may also need a paper apostille from the UK Foreign, Commonwealth & Development Office before it will be accepted overseas. Some countries require an additional stage of embassy or consular legalisation.
We can arrange a paper apostille for documents notarised by KG Notary Public. The correct route depends on the document, the destination country and the receiving organisation’s instructions.
Frequently asked questions
Does a director have to attend the appointment?
The person whose signature is being notarised will normally need to attend in person with original identification. In some matters, another properly authorised representative may sign, but their authority must be established before the appointment.
Is a board resolution always required?
Not always. It depends on the company’s articles, the document, the method of execution and the overseas recipient’s requirements. We will confirm what evidence of authority is needed after reviewing the matter.
Does a sole director need a written resolution?
Possibly. A sole director may still need to record the company’s decision formally or provide other evidence of authority. This depends on the company’s constitution, the transaction and the receiving organisation’s instructions.
Can you notarise documents for an overseas company?
Potentially, subject to satisfactory verification. We will normally require official company records, evidence of the signatory’s authority and an English translation where documents are in another language. Please send the documents for review before booking.
Can you provide an urgent corporate appointment?
Urgent or same-day appointments may be available once the document, company details and signing authority have been reviewed. Complex verification or missing information may prevent same-day completion.
Do you advise on foreign law?
No. The overseas lawyer, bank or receiving authority should confirm the legal form and local requirements. We deal with the English notarial act and can liaise with the overseas adviser where appropriate.
Will the document need an apostille?
It depends on the destination country and the receiving organisation. We can explain the likely legalisation route and arrange a paper apostille for documents notarised by KG Notary Public.
Request a corporate notary quote
Send us the document, company name and number, destination country, overseas instructions and required completion date. We will review the matter and confirm the documents needed, fee and earliest suitable appointment.
KG Notary Public is based at 10th Floor, 3 Hardman Street, Spinningfields, Manchester M3 3HF. Appointments are available Monday to Friday, 9:00 am to 5:30 pm, by prior arrangement.